The corporate services department consists of administration, municipal clerk and finance departments.
The clerk’s department is primarily responsible for corporate records; administration of municipal elections; manage vital statistics; liaise with council, public, and various ministries; ensure council policies are observed and adhered to; channeling documents between the public and council; receive and process applications related to the municipality’s land use policies; business and lottery licenses; processing requests under the Municipal Freedom of Information and Protection of Privacy Act, and Commissioner of Oaths for affidavits, statutory declarations and municipal documents.
The financial integrity of the Corporation is the responsibility of the Finance Department. The financial activities of the Department are managed through several areas of service:
Accounting Services includes the accounts payable, accounts receivable, water and sewer services utility billings, property taxation and payroll and human resources functions. This department also prepares year end working papers and works with the municipal auditors to prepare the year-end financial statements and financial information returns.
Finance monitors the purchase of goods and services to ensure that the Municipal Purchasing and Tendering Policies are adhered to and establishes corporate policies and directives to ensure that guidelines are in place to provide the effective and efficient billing and collection of revenues, accountability of tangible capital assets and that the services are delivered in a cost effective manner.
The operating and capital budgets are maintained and monitored for accuracy and variance by the Finance Department for all municipal departments. Other functions include administering long term debt requirements, insurance and risk management program, assisting and supporting departments with financial matters and grant funding and program costs.